Team Check-In

 Ultimate Cup Team Check-in Procedures

Girls-Feb 25th & 26th, 2017; Boys-March 4th & 5th, 2017

Team Acceptance/Check-in Paperwork Verification

To make things easier for the team managers, we are offering mandatory online check in.  All Teams Must Register Online  Teams will be notified via email for acceptance.

Deadline to Check-in is February 14th, 2017 for Girls teams, and February 21st, 2017 for the Boys Teams


Email Check-In Documents to

Three (3) pieces of information must be included in each email (Approved Roster, Current Player Cards, Medical forms).  In addition, teams from outside of Region 1 will need approved Permission to Travel forms. 

1.    Teams need to provide: Copy of their State Approved Roster (USYSA) or their US Club Approved Roster.  Please mark out any players not attending the event and write-in any guest players.  See note below concerning guest players.

2.   A copy of each US Youth Soccer Player Passes or each US Club Players Passes (ONLY the front side that shows picture and Date of Birth must be copied).  Also provide copies of player cards for guest players.

3.    Copy of each Medical Release Form from each player.  Your club's medical release form is acceptable. 
4.    USYS Teams from outside of Region 1 must have a Permission to Travel Form attached to the email. US Club teams do not need a Permission to Travel form.
5.    After you have gathered all required documents to finalize your team check-in please:  
         a. Scan each document and save the files
         b. Please send all required documents in as few files as possible (zip files are recommended, do not send jpg copies and PDF files take the least amount of space) Include the team name, age group and gender in the file name,
Example:  U14GirlsRichmondKickersSouthRosterandcards.pdf

         c. Email the document to: In the subject of the email include your complete team name, age group and gender of the team: Example:  U14 Girls Richmond Kickers South

Note:   Adding Guest Players:

Step 1: Obtain the guest players current player card and medical release form
Step 2: Add the guest player to the roster.  Please hand write their full name, unique jersey number, player identification number and birthday below the existing rostered players
Step 3: Include Guest Players’ player card and medical form with the rest of your team information when emailing documents.

Special Note on Guest Players:

US Club Soccer teams may only take guest players registered under US Club Soccer, and USYSA teams may only take guest players registered with properly stamped USYSA player pass cards.

If the guest player is a recreation player they must have a recreation card and medical release form. Recreation cards do not require photo's.

All teams must have their tournament roster, cards and medical release forms at each game for review by the tournament officials if needed. Any team not able to produce the items if requested may be forced to forfeit the game.

Questions? Contact

If you missed online check in you must follow the procedure below.

Arrive 45 minutes prior to your first game at the site coordinators tent where your first game is located.   Team Representative must have present at registration:

  • Original and 2 copies of team roster 2016/2017  (Guest Players to be written on the bottom of a “Tournament Roster” which will then be photo copied 2 times and submitted. DO NOT write on the original roster as issued by your association!) Guest players must be carded and eligible according to the Tournament Rules.
  • All player passes (USYSA, US Club Soccer, or Recreation passes)
  • Permission to Travel forms if required (See rules).
  • USYSA passes may not be used with US Club Rosters, and US Club rosters may not be used with USYSA Passes.
  • Medical release forms for all players. (Your league forms are acceptable.)  Medical release forms for each participating player must be presented at team registration. Medical Release forms do not have to be notarized.** A Physician’s release must also be presented during registration for any player wearing a cast. (see cast rule) This release must be available for a match official to review. The final decision on whether the player may participate will be up to the match official.